Save 10+ Hours Per Week with AI Automation
We build custom automated pipelines and workflows for small businesses — data synthesis, admin, invoicing, follow-ups, reporting. Every project scoped to your business. Built in days, not months.
Tell us what you're trying to automate. We reply within 24 hours.
You're losing 10+ hours a week to tasks AI can handle
Manually replying to the same customer emails over and over
Copy-pasting data between spreadsheets and software
Writing up meeting notes and chasing action items
Creating invoices, quotes, and reports from scratch
You know AI could help. But which tools? How do they connect? And who has time to figure it out?
That's where we come in. We set it all up for you.
Here's exactly what we automate
Real tools, real integrations. Not vague “AI solutions” — specific automations you can see working on day one.
AI Email Assistant
Auto-drafts replies, sorts inbox, flags urgent messages. Handles 80%+ of routine email.
Gmail/Outlook + ChatGPT + Zapier
Customer FAQ Chatbot
Answers customer questions 24/7 on your website. Escalates complex queries to your team.
Intercom / Tidio + Custom AI Training
Invoice & Receipt Processing
Extracts data from invoices and receipts, enters it straight into your accounting software.
Docparser + Xero/QuickBooks + Zapier
Meeting Notes & Actions
Auto-records meetings, generates summaries, and sends action items to your project tool.
Grain.com / Otter.ai + Notion/Slack
Auto-Generated Reports
Weekly/monthly reports built automatically from your data. No more spreadsheet wrangling.
Airtable + Make.com + Google Sheets
Lead Follow-Up Automation
New leads get instant personalised follow-ups. No more leads slipping through the cracks.
CRM + ChatGPT + Email Sequences
Not sure which automations fit your business?
Get in TouchFrom overwhelmed to automated in 3 steps
Discover
Free 30-min call. We map your workflows and find the biggest time-wasters.
You talk, we listen
Implement
We select the right AI tools, set them up, and integrate them with your existing software.
5-21 days, hands-off for you
Train & Support
We train your team hands-on and stick around to make sure everything runs smoothly.
30-60 days of support included
How we've saved businesses 10+ hours a week
Real Estate Agency
A 12-person agency was spending 15+ hours per week on manual data entry — copying lead details from email enquiries into their CRM, then into their property management system.
- AI email parser that extracts lead details automatically
- Auto-sync between CRM and property management
- Instant personalised follow-up emails to new leads
Tools: Parseur + Zapier + ChatGPT + HubSpot
E-Commerce Store
A Shopify store owner was personally answering 50+ customer emails per day — order status, returns, sizing questions. It consumed 3+ hours every morning.
- AI chatbot trained on their product catalogue and policies
- Auto-reply system for order status and tracking queries
- Smart escalation for complex issues to the owner
Tools: Tidio AI + Shopify + Gmail + Zapier
Marketing Agency
An 8-person agency spent hours each week writing client reports, meeting summaries, and social media drafts. Creative work kept getting pushed to nights and weekends.
- Auto-generated weekly client reports from analytics data
- AI meeting recorder with summary + action items
- AI-assisted content drafting pipeline
Tools: Grain.com + Airtable + Make.com + Claude AI
Built for your business, not sold off a shelf
Every business runs differently, so every project is scoped to your workflows, your tools, and your data. Here's the kind of work we take on.
Automated Data Pipelines
Pull data from your systems, synthesise it with AI, and land it where it's actually useful — reports, dashboards, CRMs, your inbox.
Great for agencies, accountants, and data-heavy operations
Workflow Automation
Map the manual work your team dreads — invoicing chases, onboarding, report prep, follow-ups — and replace it with systems that run themselves.
Great for tradies, professional services, and small teams
Custom AI Tools
Purpose-built AI assistants and automations for the jobs your business actually needs — not a generic chatbot pretending to help.
Great for anything that doesn't fit a template
Every project is scoped on a quick chat. Tell us what you're trying to automate and we'll tell you honestly whether we can help.
Get in TouchWhy businesses choose us
| DIY / Figure It Out | AITechGuy | Enterprise Consultants | |
|---|---|---|---|
| Cost | Free (+ your time) | Scoped to your project | $10,000 - $50,000+ |
| Timeline | Weeks to months | 5-21 days | 3-6 months |
| Who does the work | You | We do everything | They do (eventually) |
| SMB focus | Generic tutorials | Built for 5-20 person teams | Enterprise-focused |
| ROI guarantee | No | Yes — 30 days or refund | No |
| Training included | No | Yes — hands-on | Sometimes (extra cost) |
30-day ROI guarantee
If you don't save measurable time within 30 days, you get a full refund.
We measure time saved by comparing your documented workflows before and after implementation. No vague promises — real numbers you can verify.
Get in TouchHey, I'm Rowan
I've been building websites and digital systems for over 15 years. When AI tools started changing the game, I didn't just watch — I built with them. I created LittleNudge.io, an AI-powered application, and I've been at the forefront of customer-facing AI ever since.
I love systems. I love finding where businesses waste time and building automations that fix it. I started AITechGuy because too many small business owners were being priced out by enterprise consultants charging $30K+ for work that should take weeks, not months.
15 years of building digital products. Now I use that experience to implement AI that actually works for small teams. Based in New Zealand, working with clients worldwide.
Frequently Asked Questions
Do I need technical knowledge?
Not at all. We handle everything technical. You just need to know your business and your pain points — we take care of the rest.
What if AI doesn't work for my business?
That's what the free assessment is for. We'll tell you honestly if AI can help before you spend a dollar. And if it doesn't deliver after implementation, you get a full refund under our 30-day guarantee.
What tools do you actually use?
It depends on your needs, but commonly: ChatGPT/Claude for text processing, Zapier/Make.com for workflow automation, Tidio/Intercom for chatbots, and Grain.com for meeting notes. Most tools cost $20-100/month.
Will AI replace my employees?
No. AI handles the repetitive tasks your team hates — data entry, email sorting, report generation. Your people get to focus on the work that actually grows your business.
How is this different from just buying ChatGPT?
ChatGPT is one tool. We build complete automated workflows that connect your existing software — your email, CRM, accounting, project management — so data flows automatically without you touching it.
How long does implementation take?
5-7 days for a Quick Win (single automation), 2-3 weeks for a full Transformation (3-5 automations). We work fast because we've done this before and know what works.
Stop losing hours to work AI can do in minutes
Tell us what's eating up your time. We'll map your workflows, identify your biggest time-wasters, and show you what can be automated — no pitch, just honest advice.
Get in TouchReplies from Rowan directly. No bots, no sales funnel.